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in a firm in Lagos Full-time
Industry Trade / Services
Specialization Administration & Office Support,
Minimum Qualification Degree
Required Experience 5 - 7 years
Application Deadline 2014-12-31
A foremost company in the commerce industry seeks to fill this position with qualified candidates
Job summary:
To ensure the efficient running of the administrative functions in the Organisation.
Responsibilities:
Ensure the smooth running and maintenance of all the organisation’s facilities and structure for optimal productivity and effectiveness.
Ensuring compliance with all health and safety regulations.
Manage the leasing of the facility space
Co-ordinate and supervise the cleaning staff, security and other support staff.
Ensures that the Organisation’s properties; building, vehicles, equipment are properly insured.
Purchasing of office furniture and equipment.
Overseeing construction works and appraising contractors.
Maintenance of facilities – electrical, plumbing etc.
Generation and implementation of budgets.
Evaluating the efficiency of facilities.
Managing and administering repair and maintenance programmes at all locations
Vetting/ensuring prompt payment of statutory bills to relevant bodies/ authorities (PHCN, water rate and other local government charges).
Managing / monitoring diesel usage and supply.
Responsible for office space planning and optimization.
Renewal of local leases as at when due and ensuring prompt payment of grand rent
Asset Management (keeping track of assets).
Procurement of Office Supplies and Inventory Management.
Record keeping and maintenance of the Organisation’s administrative files.
Handling of petty cash for the Organisation and retiring its usage to the Accounts department weekly or monthly (as agreed with Management).
Performs secretarial functions for the organisation and its committee meetings with regards to:
Attending the meetings and ensuring the proper documentation is obtained and maintained
Documenting meeting minutes and maintaining their confidentiality.
Ensuring that conference/ meeting refreshment items are always available.
Ensure the maintenance of the organisations structural facilities and fleet by coordinating the Transport Unit
Ensure that the organisation’s vehicles (cars and motorcycles are in good operating standards and the vehicular documentation is up to date
Supervise the functions of the drivers and the dispatch riders.
Ensuring scheduled and ad-hoc maintenance
Liaising with vendors and submitting quotations for approval;
Organize the provision and sustenance of office supplies
Monitoring the quality and cost of items procured.
Qualifications and Requirements: University degree or equivalent in the social sciences/ humanities
At least five years professional experience
Corporate Organisation
Facility Management
Budgeting Skills
Business and Financial Acumen
Vendor Management
Negotiation Skills
Understanding of basic office and filling procedures
Oral Communication skills
Written Communication skills
Leadership skills
Organisational & Work Planning Skills
Time Management skills
Customer Orientation
Computer literate
